Kelowna: (778) 738-0234 | Penticton: (778) 646-2106 info@inspirepm.com

Novel Coronavirus (COVID-19)

This is not business as usual

During these times we cannot pretend that businesses can operate as usual. We must take decisive actions to protect our staff, clients, and the general public from the spread of COVID-19.

Rest assured, we continue to work for and on behalf of our clients. However, we are doing so from home as much as possible.

Our offices are closed except for prearranged appointments.

We have enhanced our already robust teleconference and web conferencing systems so that our clients may still fulfill their responsibilities to make decisions at meetings while maintaining social distancing.

We are still taking on clients. However, we will no longer host in-person town hall meetings to introduce ourselves to the owners. When prospective clients interview us, we may opt for a video conference so that we can still have a face-to-face, without putting you or our staff at risk of spreading the virus.

For more information about what we are saying to our clients, please click on the above tabs.

Thank you for your continued support.

Inspire Property Management Ltd., per

Greg Bickert
President & Managing Broker

March 16, 2020

Letter to Inspire Property Management Clients

Re: Novel Coronavirus (Covid-19)

 

Dear valued clients,

The world is facing a global pandemic which has already had devastating effects. Our hearts go out to those affected by the novel coronavirus (COVID-19). We hope that the actions of our world leaders, scientists and health professionals will prevent this outbreak from rising to the level of devastation seen during the last global pandemic of 1918-1920. But as always, our personal actions may have the greatest impact in managing the spread of disease.

I wanted to personally reach out to you to provide an update on the actions that Inspire Property Management is taking now that this serious illness has begun to spread in our region.

Health Canada and the World Health Organization has rated the risk associated with COVID-19 as low for the general population. However, there is increased risk of more serious outcomes for individuals aged 65 and older, with compromised immune systems, or with underlying medical conditions. We work with a great number of individuals who are most vulnerable to the serious effects of this illness. Moreover, we often attend meetings with large groups which increases the risk that our staff may become a vector in the spread of this disease, including to our vulnerable clients who may be at risk of a serious outcome.

We take our role in preventing the spread of the virus seriously. It is important that we consider the risks of and the way our staff members interact with clients during this outbreak.

Meetings

This morning, the Provincial Government ordered the cancellation of all meetings with more than 50 people attending. That directive is binding upon strata corporations and should be adhered to until further restricted or rescinded. Strata councils also need to consider modifying the way they convene smaller meetings or consider postponing them.

We are encouraging strata councils who have bylaws permitting meetings to be held by electronic means to take advantage of our telephone conference and/or video conference system. This service has always been available free to our clients calling from Canada or the USA.

We are encouraging strata corporations that have bylaws permitting general meetings to be held by electronic means to consider holding the meeting by phone or video conference. Meetings conducted using our video conference system will allow any owner with an internet connection and a modern desktop browser to easily participate and vote. We understand that not everyone can attend by video conference and that phone conference may limit voters from feeling like they can fully participate in the conversation. We will be training our staff on how to make the best use of our video and telephone conference system.

If your strata corporation has an upcoming annual general meeting but does not have bylaws permitting meetings to be held by phone or video conference, we will assist the the strata council to seek legal advice about balancing the contradicting legal requirements.

Appointments and in person attendance at our offices

Our offices have always been by appointment only. Our staff tries to be accommodating whenever someone attends our office unannounced, but without full time staff at either location, this has often caused avoidable inconvenience to our clients who have stopped in without making an appointment.

Most matters can be addressed by phone or email. You are strongly encouraged to call or email your strata manager rather than try to conduct your business in person, especially unannounced and without appointment.

If you need to deliver a document to our office, you are encouraged to mail it to one of our offices, fax it to (778) 760-9654, or email your strata manager at the email address for your community.

Working from Home

Inspire Property Management has invested in tools and software to make it easy for our strata managers to work just as well at home as they do when they are in the office. We will continue to make it as convenient as possible for our staff to work from wherever they are most efficient. We will be encouraging our strata managers to keep unnecessary trips to the office to a minimum. Again, it will be important that our clients make appointments with their strata manager and not stop by unexpectedly.

Making Payments

If you do not already pay your fees by pre-authorized debit, we strongly encourage you to join the 94.3% who already do so. The sign-up form may be found here: https://inspirepm.com/PAD

Cash has always been a vector for the spread of disease and infections. It also adds additional administrative costs, special trips to the bank, and additional banking fees, all of which is paid for by the strata ownership generally and not by the person who chooses to pay in cash rather than by post-dated cheque or pre-authorized debit.

Many strata corporations already have bylaws which prohibit cash payments and require post-dated cheques or pre-authorized debit. We will be encouraging councils to enforce these bylaws and encouraging others to adopt similar bylaws.

If you need to make a one-time payment, we ask that you contact your manager to discuss sending a one-time Interac e-Transfer.

If you must pay by cheque, we will ask that our clients mail the cheque rather than attend our office in person.

Again, we ask that you not come to our offices without first calling ahead to make an appointment.

Moving Forward

At Inspire Property Management, we believe it is our role and responsibility during this time to prioritize the health and well-being of our clients while also playing a constructive role in supporting local health officials and government leaders as they work to contain the virus. Through that lens, we will continue to make vigilant decisions informed by the latest science-based information and guided by our mission and values.

 

Thank you for being a loyal client. We are privileged to serve you and our community.

Inspire Property Management Ltd., per

Greg Bickert
President & Managing Broker

March 19, 2020

Letter to Inspire Property Management Clients

Re: Novel Coronavirus (Covid-19) – Cash Payments No Longer Accepted

 

Dear valued clients,

We are continuing to be proactive in our response to the rapidly evolving situation surrounding the novel coronavirus (COVID-19).

Earlier this week, our local Bank of Montreal Branch has closed its doors to the public due to insufficient staff to keep the teller services operational. This means that we can no longer make cash deposits on a regular or predictable basis. As such, we feel that the most appropriate measure it to temporary stop accepting cash payments.

We will continue to be able to deliver cheques to the bank for deposit. However, if we are not making the deposit with a teller, we will not receive deposit slips as usual. This increases the chances that a cheque may be processed incorrectly by the financial institution or not get processed because we will not be able to confirm the accuracy of the deposit while the transaction is being processed with the teller. We apologise in advance if a problem arises with your cheque payment as a result.

We are actively investigating the feasibility of using cheque scanners to remotely deposit cheques. However, ordering, testing, training and other factors may not make it possible- or prudent- for us to process cheques in this manner for several months.

Making Payments while cash is not being accepted

If you do not already pay your fees by pre-authorized debit, we strongly encourage you to join the 94.5% who already do so. The sign-up form may be found here: https://inspirepm.com/PAD

Many strata corporations already have bylaws which prohibit cash payments and require post-dated cheques or pre-authorized debit. We will be encouraging councils to enforce these bylaws and encouraging others to adopt similar bylaws.

If you need to make a one-time payment, we ask that you contact your manager to discuss sending a one-time Interac e-Transfer.

If you must pay by cheque, we will ask that our clients mail the cheque rather than attend our office in person.

Finally, if you do not have a bank account or must for some other reason use cash to make your strata fee payment, you should attend a financial institution to obtain an official cheque, draft or money order. Canada Post also offers a service to convert cash to a money order. More information about this service from Canada Post is available here: inspirepm.com/money-order

Moving Forward

At Inspire Property Management, we believe it is our role and responsibility during this time to prioritize the health and well-being of our clients while also playing a constructive role in supporting local health officials and government leaders as they work to contain the virus. Through that lens, we will continue to make vigilant decisions informed by the latest science-based information and guided by our mission and values.  

 

Thank you for being a loyal client. We are privileged to serve you and our community.

Inspire Property Management Ltd., per

Greg Bickert
President & Managing Broker

COVID-19 News and Resources

Below are a few relevant posts about how we must operate during the current pandemic. We have also put together many more of the most important alerts, videos and resources on our page dedicated to COVID-19,

RECBC: A Message From the Regulators

RECBC: Information for Real Estate Consumers on COVID-19
CHOA: Convening a General Meeting by Restricted Proxy

Fischer & Company: Update on Cancelling Meetings (The Covid-19 Corona Virus)
Clark Wilson: The COVID-19 Pandemic – Advice for Strata Corporations
Clark Wilson: Financial Issues for Strata Corporations

Contracts and Strata Management Services

We offer an array of services. Every contract is custom built to accommodate the needs of each individual client.
Below is a summary of the most popular contracts we offer.

Want to download or print a copy of our brochure for later? Download it here: inspirepm.com/inspire-brochure/

Frequently Asked Questions

How much do your services cost?

Every contract is based on the actual needs of each individual client. You will pay no more or less than is appropriate for the Strata Management Services you require.

Can you email minutes to owners?

Absolutely! The Strata Property Act was amended to allow owners to provide their email addresses for the purpose of receiving notifications from the strata corporation. We now offer email distribution of minutes and other notices to owners who have requested to receive notices in that manner.

Can we upgrade services after we start a new contract?

Yes, you can upgrade at any time after signing up. Just contact your strata manager and inquire about additional or premium services we offer. Likewise, if you decide you want to take on more responsibility, you may downgrade the services to save cost.

Do you have after hours emergency services?

Yes, a strata manager is always on call, 24/7/365 to address any emergency that may arise.

Associations & Groups

BBB of Mainland B.C.

Serving the Lower Mainland, Thompson – Okanagan, Northern, Central and Southern Interior BC, and the Yukon, the Better Business Bureau helps people find and recommend businesses and brands they can trust. BBB Accreditation is a trusted mark that represents integrity, ethical business practices and unwavering commitment to consumers.

Professional Association of Managing Agents

PAMA is a non-profit organization founded in 1970 to promote pro­fessional and ethical residential property man­agement. Members recognize responsibilities to their investors, clients and to the community in general, when performing their duties in the management of residential rental properties, strata titled prop­erties and any other properties under their jurisdiction.

Real Estate Council of British Columbia provides licenses for Strata Management Services and Rental Property Management Services.

Real Estate Council of British Columbia

Their Mandate: To protect the public interest by enforcing the licensing and licensee conduct requirements of the Real Estate Services Act. The Council is responsible for licensing individuals and brokerages engaged in real estate sales, rental and strata property management. The Council also enforces entry qualifications, investigates complaints against licensees and imposes disciplinary sanctions under the Act.

National Association of Condominium Managers is a national association committed to improving Strata Management Services through education and specific designations.

National Association of Condominium Managers

Mission: To advance opportunities for persons involved in condominium management through awarding professional designations, providing lifelong learning, maintaining a relevant resource centre, representing and promoting the condominium management industry and profession.

Registered Condominium Managers are Agents licensed to provide Strata Management Services and who have completed the requisite designation course through the National Association of Condominium Managers.

R.C.M. Designation

Description: The R.C.M. designation is awarded following proof of experience, participation in an established course curriculum, and successful completion of the R.C.M. examination.   A Registered Condominium Manager must uphold recognized practices and ethical standards and be committed to providing the highest level of service to directors, owners and the condominium community in general.

SuperHost®

SuperHost® was first introduced in 1985 to prepare BC’s tourism workforce to host the world at EXPO 86. Since then, the program has expanded, evolved and rebranded as WorldHost to become the standard for customer service excellence in B.C., as well as an internationally recognized leader in training for the tourism industry.

Strata Property Agents of British Columbia

The Strata Property Agents of British Columbia is an industry association developed to represent the interests and issues of the many strata management companies working throughout the province of BC. The association was established in 2000 and represents dozens of property management companies – specifically residential strata management companies – acting as “agents” for approximately 350,000 strata lot units.