Thank you for choosing Inspire Property Management Ltd. We are excited to begin working with you!

In preparation of the start of our contract, we request that you provide the following information.

If you are unsure of the answer, let us know what you can. We will follow up with the council or board to verify missing or incomplete information or find answers from your records.

IMPORTANT: We may rely on the information you provide when dealing with owners or prospective buyers before we can verify the information from your records or ratify your direction at a meeting. This is especially true regards to move-fees, moving procedures, and insurance info needed by buyers at the start of the contract when we may not yet have access to most records must be transferred to us from your previous service provider.

If you are interrupted, you may SAVE AND CONTINUE LATER using the button at bottom of this form. Note that we will not receive any information you have entered until you click SUBMIT. So, if you use save and continue, be sure to return within 30 days before your partially entered info is lost. Feel free to submit only the info you can provide now, then return to this page to provide the remaining info. There is no need to resubmit info you have already submitted.

Name(Required)

Capital Assets & Risk Abatement

Poly-B Piping
Has plumbing been inspected to identify and replace Poly-B piping?
Type of piping, details about poly-b piping replacements, etc.
Roofs
Has the roof been inspected to identify and repair deficiencies or plan for replacement?
Type of roof, maintenance recomendations, maintenance plans

Moving

Moving procedures
Are there any bylaws or procedures required when people move-in or out of a unit?
The fee, if any, for moving in or out of a unit
The name and contact info for the person to schedule a move, if any
Procedures and info for new/leaving residents

Access to Building & Property

Access system
Is there an access system or interphone that must be programmed or resident names updated?
The contact name and info for the person who update the access system
Access keys & fobs
Are keys, fobs, or remotes required to access the property or building by residents?
Access keys & fobs (deposit)
Are additional or replacement keys, fobs, or remotes available for purchase?
What is the amount that must be paid by an owner or resident to obtain a key, fob or remote?
Details about the type or model of access system, pass code for Inspire, pass code for vendors, or other such info

Bylaw Restrictions

Age restriction bylaw
Is there a bylaw or regulation that restricts the age of occupants?
Pet restriction bylaw
Is there a bylaw or regulation that restricts the number, type, or size of pets?
Rental restriction bylaw
Is there a bylaw or regulation that restricts the number, percent, or duration of rentals?

Emergencies

Name and contact information for insurance agency
Deductible applicable to a loss resulting from a water escape
Restoration company
Is there a preferred restoration company to be used in the event of an emergency?
Name and contact info for the preferred company, any undesired company, procedures for emergencies, etc.
Plumbing company(Required)
Is there a preferred plumbing company to be used in the event of an emergency?
Name and contact info for the preferred company, any undesired company, procedures for emergencies, etc.
Electrician
Is there a preferred electrician to be used in the event of an emergency?
Name and contact info for the preferred company, any undesired company, procedures for emergencies, etc.
Gasfitter
Is there a preferred gasfitter to be used in the event of an emergency?
Name and contact info for the preferred company, any undesired company, procedures for emergencies, etc.

Maintenance Procedures

Backflow prevention
Are there any backflow prevention devices?
When and who ordinarily completes the required maintenance
Fire hydrants
Are there any fire hydrants on the common property?
When and who ordinarily completes the required maintenance
Fire system
Is there a fire alarm or monitoring system?
When and who ordinarily completes the required maintenance
Roof drains
Are there gutters or roof drains?
When and who ordinarily completes the required maintenance
Window cleaning
Are there common windows to clean?
When and who ordinarily completes the required maintenance
Janitorial
Are janitorial services necessary?
When and who ordinarily completes the required maintenance
Does the contractor also provide custodial maintenance, like changing light bulbs?
Mechanical
Is there mechanical or HVAC equipment to maintain?
When and who ordinarily completes the required maintenance

General Administration

Minutes & notices by email
Should minutes or other notices be sent by email to owners who have given their consent?
General meeting notices
Should notices for annual or special general meetings be sent by mail, even to those owners who normally receive emails (**recommended**)?
Interest charges on levies
Should interest be charged on unpaid levies automatically?
Interest charges on fees
Should interest be charged on unpaid fees automatically?