Location: Kelowna, BC
Position Type: Full-Time, In-Person
About Us:
We are a dynamic and growing company located in the heart of Kelowna, specializing in strata management services. Our team is dedicated to providing exceptional service to our clients, and we are looking for a motivated and detail-oriented Administrative Assistant to join our team.
Position Overview:
We are seeking a full-time Administrative Assistant to support our Managing Broker and two Strata Managers with various administrative tasks. This role is based in our Kelowna office and requires in-person attendance.
Primary Duties:
Assist the Managing Broker with administrative tasks related to running the business and managing a small portfolio of strata management clients.
Perform light reception duties, including greeting visitors and managing low foot traffic in the office.
Secondary Duties:
Assist two Strata Managers with administrative tasks, including responding to emails, answering calls, and drafting correspondence related to their portfolio of clients.
Handle general office duties as needed to ensure smooth operations.
Qualifications:
We are seeking candidates who meet the description below:
Candidate must…
• Be professional, patient and empathetic when working with clients
• Have exceptional conflict resolution skills
• Have strong organizational and multitasking skills
• Excellent written and verbal communication skills
• Be able to explain complex subjects in clear and concise terms
• Be highly organized and detail-oriented
• Have intermediate computer skills, including competence in Microsoft Word and Excel
• Be able to type quickly (suggested min 60wpm)
• Enjoy using analytical skills and finding creative solutions to problems
• Love learning complicated concepts and integrating new information as it arises
• Live in Kelowna and able to attend office 5 days per week
Stand Out from the crowd…
• Previous administrative experience is an asset.
• Students enrolled in strata management licensing course are welcomed.
• Previous experience and aptitude with bookkeeping is highly valued.
Compensation:
Starting wage: $21.00 per hour.
Wage increase to $22.50 per hour after one year of employment.
Extended Benefits: Available after 3 months of employment.
How to Apply:
If you are interested in this opportunity and meet the qualifications, please submit your resume and a cover letter outlining your relevant experience on Indeed.
We thank all applicants for their interest; however, only those selected for an interview will be contacted.
Join our team and contribute to our mission of providing industry leading strata management services in Kelowna!
Qualifications
We are seeking candidates with an active strata management license or individuals who meet the description below and are willing to undergo paid training (details below*).
Candidate must…
• Be professional, patient and empathetic when working with clients
• Have exceptional conflict resolution skills
• Be able to explain complex subjects in clear and concise terms
• Be highly organized and detail-oriented
• Have intermediate computer skills, including competence in Microsoft Word and Excel
• Be able to type quickly (suggested min 60wpm) while simultaneously listening to discussions at a meeting
• Enjoy using analytical skills and finding creative solutions to problems
• Love learning complicated concepts and integrating new information as it arises
• Have a driver’s license and maintain a dependable vehicle
• Live in or near Kelowna*
Work from home
After training, work-from-home is permitted. However, strata managers are required to regularly attend the office and client buildings, depending on their portfolio and client needs. Working remotely entirely is not permitted. As noted, candidate’s must live in or near Kelowna or Penticton. Exceptions may be allowed for a candidate who lives in or near one of our offices and who is wiling to travel to that office most work days during training and on a regular basis thereafter. Candidates who live outside the Central Okanagan will not be considered.
Westbank First Nation
Inspire has a growing number of client societies or other home owner associations within First Nation lands. Knowledge of the history, traditions, and governance of Syilx Okanagan Nation and/or Westbank First Nation is an asset. Indigenous candidates (First Nation, Métis, etc.) are encouraged to apply and include a note if they are familiar with or have knowledge about Syilx Okanagan Nation and/or Westbank First Nation history, traditions and governance and/or have communities within the ancestral territory of the Syilx Okanagan Peoples.
To Apply
Apply on Indeed Jobs.
*Are you not currently licensed to provide strata management services, but think you would excel in the position described above? We will pay you during your training and reimburse your initial licensing fee if we ultimately hire you as a Strata Manager following your training and successful completion of the licensing exam!
Before applying, the candidate must be enrolled in the licensing course and completed at least half of the assignments (see exception under Westbank First Nation noted above).
Once hired, the candidate must complete the licensing course within 4 months, and including passing the licensing exam.
During the basic training period (3 to 6 months), the candidate will…
• Complete all tasks under the direct supervision of a current licensee
• Shadow one or more licensees at 1 to 6 council meetings per month (may be daytime or evening)
• Receiving mentoring from the Managing Broker
and if currently unlicensed:
• Receive part-time hours paid at $21 per hour
• Spend up to 2 hours weekly paid study time to expedite completion of the licensing course and allow the candidate to ask questions or discuss topics of study with the Managing Broker
or if currently licensed:
• Receive a minimum payment of $25 per hour until commissions earned from their portfolio alone exceeds that amount
After completing the course and passing the final exam, the candidate who is hired as an independent contractor will be reimbursed for the initial licensing fees.